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MARKHAM FAIR 2009 - October 1-4.

CRAFT VENDOR GUIDELINES

1. CRAFT TENT HOURS OF OPERATION:
   Saturday October 3rd                         9:00 am to 10:00 pm
   Sunday October 4th                       9:00 am to   6:00 pm
2. SET-UP: Exhibitors will be allowed access to the Markham Fair Grounds between 7:00 am and 8:30 am on Saturday October 3, 2009 to unload their crafts and setup.  Exhibitors must be in place and fully operational with all vehicles parked in the designated Concessions parking area no later than 8:45 am on Saturday.
3. STAFFING: Your booth must be open and staffed by competent personnel during all of the above Craft Tent hours of operation.
4. DELIVERY SERVICE: There will be no vehicular traffic within Markham Fair Grounds once the Fair has started.  Any deliveries must be dropped off at the Livestock Entrance.  A complimentary delivery service for transporting supplies/merchandise will be available, but may be suspended at any time, without notice, at the discretion of Markham Fair. 
5. SECURITY: Markham Fair agrees to provide security on a 24-hour basis.  Craft booths should be secured at night.  All vendors should take precautions to protect their own property including the purchase of insurance if necessary.
6. ADMISSION/PASSES: Each craft vendor will be allotted 4 drop passes from the Concessions Office upon arrival.  Extra passes may be purchased for $6.00 each.  Markham Fair reserves the right to limit the number of purchased passes available to any exhibitor.  Admission to Markham Fair by an exhibitor or their staff shall require a Concessions Pass.  A Concessions Pass admits one person to Markham Fair for one day; however, should that person leave the Fairgrounds they may have their hand stamped for readmission on the same day.  Exhibitors or their staff who are not in possession of a Concessions Pass are required to purchase a general admission ticket to enter the Fairgrounds.  Markham Fair will not reimburse the cost of this ticket.
7. LIABILITY: While every precaution will be taken to guard against loss of equipment or display material, the Markham Fair will not assume responsibility for losses which might be incurred from pilfering, water damage, fire, accident or any other cause.
8. TAKE DOWN: The exhibitor agrees not to dismantle or remove their display until the end of the Fair.  Vehicles will not be permitted onto the Fair Grounds for take down until 7:00 pm Sunday October 1st.  This time is subject to change at the discretion of Markham Fair.
9. TABLE COVERING: Exhibitors are responsible for supplying their own fire retardant table covering.  The covering must be long enough to conceal the front of the table.
10. ELECTRICITY: Hydro hookups are available but could be up to 20 feet from the space and it is the responsibility of the exhibitor to bring an extension cord.  Exhibitors are prohibited the use of flammable materials. 
11. HOUSE TRAILERS: Limited space is available for parking house trailers at a rate of $10.00 per day and must be included in the Craft Vendor Space Application/License.  Location to be at the discretion of Markham Fair.
12. BOOTH LOCATION: Every effort will be made to accommodate requests for specific booth spaces; however, Markham Fair will make final allocations.  In addition, should adjustments to the floor plan be deemed necessary Markham Fair reserves the right to relocate booths as required.
13. SPACE LIMITS: Exhibitors must confine their crafts and all other exhibit activities within the limits of their allotted space.  Exhibitors are prohibited from operating in the aisle or in any other location not assigned to the Vendor.  No merchandise or décor is to be displayed beyond the front edge of the booth.  All storage material is to be incorporated into the sales area.  It must not be visible to the public.
14. TYPE OF OPERATION: Exhibitors may not operate any other business or sale of goods other than the handmade crafts that are listed on the Craft Vendor Space Application/License. 
15. DRAWS: Details of free draws must be provided in writing to Markham Fair prior to the first day of operation.  The draw must be made by 5:00 p.m. and a list of the winners’ names and phone numbers along with the prizes awarded must be submitted to the Fair Office prior to leaving the Fair grounds.  Proposals for selling draw tickets must be provided to Markham Fair in writing and approved by the Board of Directors.
16. LIMITS: Markham Fair reserves the right to limit the number of booths for any particular craft or display.
17. COMPLIANCE: All exhibits must comply with all regulations established by the Electrical Safety Authority, Buildings, Fire and Health Departments of York Region and Markham Fair.
18. PETS: No pets are allowed on the Fair grounds except leashed pets taking part in a Fair event and leashed working animals required to assist disabled people.
19. TERMS: The Craft Vendor Rules and Regulations (on the reverse of the application form) form part of the official contract and shall take precedence over the Craft Vendor Guidelines.